Back to Top

Big Cartel Wholesale Order Form

Aarcade’s wholesale form template was retired on 20th May 2016

The wholesale order form is no longer available. Aarcade has retired all older products (including support thereof) so that our resources can be wholly dedicated to our latest Big Cartel themes.


Aarcade’s Wholesale Order Form for Big Cartel’s off-site PayPal Checkout provides an easy to install page template that allows your customers to quickly place bulk product orders.

With the built in password protection enabled, you can ensure that only approved customers have access to the form.

The form works by dynamically tallying your customer’s order as they enter quantities. When their order is complete, all items are added to their cart in just one click. Your nominated discount is applied automatically to the form and at the cart page.

Checkout is then per the standard process, i.e. the customer can select shipping destination or modify quantities (as applicable for your shop and form settings) before checking out. Alternatively you can follow our instructions for activating order by email so that you can invoice your wholesale customer using your own system (for net 30 and other special payment terms).

For PayPal Standard Checkout Only – Well, sort of…

You can confirm the checkout option you are currently using in the Store > Settings > Checkout section of your Big Cartel admin. If you have PayPal Standard selected, then the wholesale form will work exactly as described here and you can ignore this section and skip to our features below.

If, however, you have any/all of the top section options selected – e.g. Stripe or PayPal Express – then you are using what Big Cartel refers to as “seamless checkout”. Seamless checkout removes discount code functionality from the Cart page. This means that when the customer is taken to the Cart page, after submitting their order form, the Cart page will display the full retail prices (i.e. no discount). The customer must then click the Checkout button, and enter the discount code again at the Checkout page, before the correct discounted total is once more applied. This is only an issue if a discount code (i.e. discounted pricing) is applied to the wholesale form, which is unfortunately most cases.

The scenario described above is obviously not ideal, which is why we state that the wholesale form is not compatible with seamless checkout. It is up to you whether you can work with the issue described or not. If you do, we suggest adding a message to the Add to Cart area of your wholesale form along the lines of “IMPORTANT: When you proceed to Cart, the standard retail pricing will be displayed. Please proceed to checkout, where you will be asked to enter the discount code one more time to apply your discount prior to payment.“. This note can be added easily using the form’s built-in options.


  • Product category filter interface allows easier browsing of products.
  • Product image viewer displays all images for each product in a pop-up gallery.
  • Product description expand / collapse.
  • Total order is tallied as quantities are entered.
  • Invalid quantity values are automatically corrected.
  • Stock level check as quantities are entered. If quantity exceeds stock level, a warning is displayed and the quantity is corrected to match the available stock level.
  • Reset order link.
  • Review order link.
  • Print order link with print-specific formatting.
  • Responsive layout compatible format.

In-Built Options

  • Editable form intro, outro and note text.
  • Show / hide sold out products.
  • Show / hide coming soon products.
  • Enable / disable stock level control.
  • Set a minimum order value.
  • Set product order to standard or group and order by category.
  • Include or exclude specific product categories.
  • Show / hide associated product category list for each product.
  • Password protect form.
  • Editable message and account request link for password sign in.
  • Easily show / hide the “Made With Aarcade” link.
  • Multiple pop-up image viewer style options.

Wholesale Item Pricing

The wholesale order form will display your standard product pricing by default. To offer wholesale specific pricing you can do one or more of the following:

  1. Create a Big Cartel percentage discount code (i.e. your wholesale discount to be applied to all products in the form). Your form will then:
    • Display standard pricing with a line-through, e.g. $20.00
    • Display item pricing and totals at discounted values.
    • Automatically (in the background) attempt to activate the cart discount code using the password phrase (if set).
    • If a password phrase is not set, or the discount code is different to the password phrase, prompt the user for their discount code before proceeding to the cart.
  2. If you have different customer groups with different percentage discounts, you can install the wholesale form multiple times in the same shop and set a different log in password and percentage discount for each form.
  3. If you have more complicated wholesale pricing (not just a blanket percentage discount), get per-product control over product details, pricing and shipping with one of the following:
    1. Password protect the form and create hidden products for wholesale only (requires an Aarcade theme).
    2. Create a new Big Cartel shop that is dedicated to your wholesale products and use the password protected form for all orders.

Works With Any Theme

Aarcade’s Big Cartel Wholesale Order Form has been developed to work on all Big Cartel themes, not just Aarcade made themes.

However, with an Aarcade theme, you can take advantage of extended category controls to hide products from the public and make them only available to your wholesale customers. You will also have the option of hiding the link to your Wholesale Order Form using Aarcade’s navigation control.


The following is required for the wholesale order form template:

  1. An active Big Cartel account on a Platinum or higher plan – see
  2. PayPal Standard (a.k.a. PayPal Off Site) checkout enabled on the above Big Cartel account.
  3. Ability to follow the installation instructions.